Privacy Policy
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NOTICE: Please read this privacy policy carefully. This privacy policy explains what information we may collect and process when you visit the. By accessing this website you give your agreement to the data practices described in this policy.
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Introduction
This notice is set out to give guidance and help you understand what information we collect at Space for Space Ltd, how we use it, and what choices you have.
Maintaining data privacy and data protection is a priority for us. This Privacy Policy sets out how we will collect, use, disclose and protect your personal data.
Please read this Privacy Policy carefully to understand our views and practices regarding your personal data and how we treat it.
Any questions relating to this document should be sent to: simon@spaceforspace.co.uk
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This Privacy Policy set out your legal rights with respect to your personal data in accordance with the EU General Data Protection Regulation (‘GDPR’). It also describes what personal data Space for Space Ltd collects, how it is collected and stored, with whom it may be shared and the purposes for which the personal data may be used. Finally, this Notice sets out who to contact if you have any questions.
Changes to this Policy
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We may change this policy from time to time, and if we do we will post any changes on this page. Unless stated otherwise, the change will apply from the date that we upload the revised policy.
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If you continue to use our services after those changes are in effect, you agree to the revised policy.
What Personal Data Do We Collect
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Space for Space Ltd collects, uses and processes the following information about you when you visit one of our websites:
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Anonymous information regarding the overall use of the website.
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Personal information that you provide by filling in forms on the website. This includes information you provide at the time of registering your interest in our developments on the website and signing up for media alerts and Investor email alerts.
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If you contact us, we may keep a record of that correspondence. We may also ask you for information when you report a problem with the website.
We will do our best to protect your personal information and we will use technology that will help us to do this, however the transmission of your information across the internet is entirely at your own risk.
The information we collect about you
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When you inquire about or register for our service we collect the following personal information from you:
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Name
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postal address, email address and telephone number
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Type of property you are inquiring about
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Whether you have an HMO Licence
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Address and postcode of property to let
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Property Details
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People Who Contact Us via Email
Personal data collected via email is stored on our central database system. We will use your information to respond to your request or the subject of your enquiry. Emails are not necessarily secure against interception. Should you request to be registered on our database system, we may use your information to contact you to let you know about our services and products which may be of interest to you. We only require the information needed to provide a service to you, such as name, address, email address and telephone number. Where we request more information to improve our service to you it will be made clear that this is purely voluntary on your behalf and you have to absolute right not to provide us with this information.
People who contact us by telephone
We may monitor or record your telephone call for training or reporting purposes. We will collect information that we need specifically to assist in providing a level of service to you and with your enquires in relation to our products. We require information such as name, address, telephone, email address. Where we request further information to improve our service, this will be purely voluntary on your behalf and you have the absolute right not to provide us with this information.
People Who Use Property Portals
We collect information when you request details of Space for Space Ltd via property portals such as Rightmove, Zoopla or SpareRoom. The personal data is stored on our central database system. We only collect the information required to provide a service to you, such as name, telephone, email, country and postcode. Where we request more information to improve our service to you, it will be made clear that this is purely voluntary on your behalf and you have the absolute right not to provide us with this information.
How we use your Personal Data
We will use your personal data:
• To verify your identity;
• To market our services and products to you;
• To understand and improve the services and products that we provide to you;
• To respond to communications from you;
• To conduct research and statistical analysis (on an anonymised basis);
• For any other purpose authorised by you, or as may be permitted under applicable law;
Other Data Uses
It’s in Space for Space Ltd’s legitimate business interest to keep its customers, website visitors and business contacts informed of our services. We process customer and contact data and use direct marketing as part of this legitimate interest.
It’s necessary for us to use a variety of direct marketing channels and messages to ensure our contacts are kept informed of our products, services and content, and wherever possible we make sure the messages we send are targeted and relevant. Any direct marketing we undertake complies with e-privacy rules on consent.
Using The Employees’ Information We Collect
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We may use your personal data in the following ways:
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To ensure that the information we hold about you is kept up-to-date
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To deal with any employee/employer related disputes that may arise
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For assessment and analysis purposes to help improve the operation of, and manage the performance of our business
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To prevent, detect and prosecute fraud and other crimes
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For any other purpose for which you give us your consent to use Personal Data e.g. to administer employee benefit and pension schemes
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To comply with legal obligations e.g. HRMC, pensions, s29 request
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To process and manage employee share schemes
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To pay qualifying business expenses
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To calculate and submit returns requested by any tax authority
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To prepare financial statements
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To provide data to internal and external auditors
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To provide employment references on request from a third party
In order to manage the business we will use information which personally identifies you; however we may also use consolidated information.
Your Rights In Connection With Personal Information
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Under certain circumstances, by law you have the right to:
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Request access to your personal information (commonly known as a "data subject access request"). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.
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Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
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Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
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Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
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Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
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Request the transfer of your personal information to another party.
Children
We do not intend to collect personal data from children aged under 16. If you have reason to believe that a child under the age of 16 has provided personal data to use through our website and/or by using our applications, please contact us immediately
Our Cookie Policy
Like most people, we use "cookies," small files that websites use to store information on your computer. We may also use them to track users as they travel through our website - for instance, we might use cookies to count the total number of unique users who are accessing the website over a particular period of time.
Retention, Transfer and Destruction of Personal Data
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Generally, personal data will be retained by Space for Space Ltd for no longer than is necessary for the purposes for which the personal data is processed. In some cases, it may be necessary to store the personal data for longer periods solely for the purpose of archiving for legal and regulatory compliance.
If you are concerned that your personal data is being held for an improper purpose, or for too long, then please contact us.
Contact Us
If you have any questions about this Privacy Policy, your rights or our practices, you can contact us by:
Email: simon@spaceforspace.co.uk
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